task allocation

• Task Allocation – WHO is doing each task (during allocation consider each team member’s specific skillsand abilities)

• Scheduling – WHEN does each task need to done and how long will each task take. (during allocation 1. Dependencies –where one task needs to be done before another can be completed or begun 2. Set Milestones (checkpoints to ensure work is up to standard and on schedule) and deadlines are essential to good management)

• Resource Allocation – WHAT is required for each task (during allocation consider what equipment/resources are required for each task)

• Report Creation – HOW have the team completed each task (during each task ensure the group is communicating well throughout and reflecting on how effectively the team is working together

All media productions have final   deadline- so that the project can be distributed on time

Deadlines also reduce costs- all people and resources on media production costs money

By planning effectively-using guidance on the previous slide- the production company saves money and creates a smooth working environment 

Pre production- During planning each individual task needs careful scheduling in a linear fashion- milestone are crucial here.

Production/Post Prod – the production needs to be monitored to ensure 

• Individuals set targets within the team

• Personnel, locations, props/costumes and equipment are booked well in advance

• Regular meetings to ensure everyone is on task – again milestones

• Regular meetings with the client to ensure they are happy with what is being produced and allow for modifications

A good project will always have a contingency. This includes:

- A back up location

- A back up cast member

- Extra time allocated for tasks

- Additional/replacement tasks if one does work out

Project management is the role of ensuring that all aspects of a given production run smoothly by overseeing a number of people/ departments.

The project manager would ensure that deadlines are met and liaising with others and holding them to account follow the brief.

• Project Management is the effective planning and running of a project, from the ideas point to the end product and evaluation

• Planning requires an outline of the tasks, deadlines and milestones that will be required to manage the project efficiently

• a project timeline schedule would need to be created for the creation of the media product, to include: 

1. Tasks that need to be done 

2. Deadlines for each task 

3. Milestones within the tasks and the overall project. 

Gantt chart - Designed by mechanical engineer Henry Gantt in 1910, the Gantt chart has had a relatively long run as a project management tool. A Gantt chart uses horizontal bars to illustrate project completion dates, progress, and milestones and dependencies

• Production schedule - excel

• To do lists

• Workflow tool: Split by team member so that it is 

Clear who is doing what, when.

Documentation needed to aid project management:

• Initial pitch or treatment

• Call sheet

• Budget proposal form

• Budgets

• Contract

• Storyboard

• Set diagram

• Editing log

• Camera shot list

• Talent release form

• Location release form

• Recce/scouting sheet

• Daily progress report

• Continuity sheet

• Equipment log

• Shooting script

• Visual effects (FX) breakdown

• Audience questionnaire for product testing

• Asset log

• Risk assessment